Army
Head of Administration-Army Retired Full Time
Full job description
Key Responsibilities:
Leadership & Team Management:
- Lead, manage, and mentor the administration team to ensure smooth operations.
- Develop and implement administrative policies and procedures to support the company’s objectives.
- Foster a positive and collaborative work environment across departments.
Office & Facility Management:
- Oversee office operations, including managing facilities, supplies, and maintenance.
- Ensure office facilities are well-maintained, functional, and compliant with health and safety regulations.
- Manage office budget and resource allocation efficiently.
Procurement & Vendor Management:
- Oversee procurement processes for office supplies, equipment, and services.
- Negotiate and maintain strong relationships with vendors and service providers.
Security Management:
- Develop and implement security protocols to protect office assets, employees, and facilities.
- Ensure security measures are in place, including surveillance systems, access controls, and emergency procedures.
- Conduct regular security assessments and implement improvements as needed.
Strategic Planning & Process Improvement:
- Identify areas for process improvement and implement solutions to enhance efficiency.
- Assist in developing strategies for cost optimization while ensuring high-quality service delivery.
Compliance & Risk Management:
- Ensure compliance with local regulations and internal policies.
- Oversee the implementation of safety, security, and disaster recovery plans.
Support to Senior Leadership:
- Provide comprehensive administrative support to senior management.
- Coordinate and manage communication, meetings, and schedules for leadership team members.
What We’re Looking For:
Experience:
- Minimum 8+ years of experience in an administrative leadership role, preferably as Head of Administration or a similar position.
- Proven track record of managing teams, improving operational processes, and overseeing complex administrative tasks.
- Experience in developing and implementing security protocols to ensure a safe working environment.
Skills & Expertise:
- Strong leadership, communication, and interpersonal skills.
- In-depth understanding of office management, procurement, facilities management, and vendor relationships.
- Expertise in security management, including surveillance systems, access controls, and emergency response.
- Excellent problem-solving abilities with a keen eye for process improvement.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities simultaneously.